Buying office equipment isn’tjust about ticking boxes in today’s fast-evolving workplace. It’s about making a wise investment. As we enter 2025, the copier sales landscape is shifting, driven by remote work trends, sustainability goals, and digital transformation. Whether you’re a small startup or a large enterprise, understanding the current copier market can help you make a more informed purchase.
Here’s a deep dive into the copier sales trends businesses should consider before buying in 2025.
The Evolution of Copier Sales in the Modern Workplace
Gone are the days when businesses relied solely on bulky copiers to handle massive print jobs. With digital workflows becoming the norm and document management solutions advancing rapidly, the role of copiers has transformed. According to a 2024 market report by IDC, global copier sales declined by 3.5% from 2023 to 2024, but sales of multifunction devices (MFDs) grew by over 6.8%, signaling a clear shift toward smarter, all-in-one solutions.
This year, copier sales are not just about hardware but features, software integration, and long-term ROI.
Trend 1: Rise of Multifunction Copiers (MFDs)
Multifunction devices combining printing, scanning, faxing, and cloud connectivity dominate copier sales. In fact, over 78% of copier units sold in Q1 2025 fall under the MFD category. Businesses are looking for equipment that seamlessly integrates into their digital infrastructure.
Key features driving MFD popularity include:
- Wireless and mobile printing
- Cloud document storage integration (Google Drive, OneDrive, Dropbox)
- Touchscreen interfaces and voice command support
- Advanced scanning features like OCR (Optical Character Recognition)
If your business still uses single-function machines, 2025 might be the year to upgrade to a more versatile solution.
Trend 2: Sustainability and Energy Efficiency
Environmental concerns are influencing purchasing decisions more than ever. New copier models released in 2025 emphasize eco-friendly printing technology, including:
- Low-energy standby modes
- Toner-saving print options
- Energy Star certifications
- Recycled material construction
According to the EPA, offices that switch to Energy Star-rated copiers can save up to 25% in energy costs annually. Additionally, manufacturers are now offering take-back and recycling programs to reduce e-waste.
If your company has sustainability goals or wants to reduce operational costs, these green features should be a top priority when considering copier sales.
Trend 3: Shift to Subscription and Lease Models
Instead of purchasing copiers outright, more businesses are turning to subscription-based and leasing models. In 2024, over 62% of small to mid-sized companies opted for lease agreements over direct purchases, and that number is expected to grow in 2025.
Why? Leasing provides:
- Lower upfront costs
- Flexible upgrade options
- Maintenance and repair coverage included
- Predictable monthly expenses
This trend has also prompted many copier vendors to offer Managed Print Services (MPS), where providers monitor your usage and automate supply refills and maintenance. For growing companies, this is a cost-effective, hands-off solution.
Trend 4: Enhanced Security Features
Data security is now a must, even for office copiers. With cyberattacks on the rise, unsecured printers and copiers have become unexpected targets for hackers.
To address this, the latest copier sales include machines with built-in security features such as:
- User authentication and access control
- Data encryption
- Automatic deletion of print job histories
- Remote firmware updates
If your company handles sensitive data, especially in healthcare, legal, or finance, it’s crucial to prioritize these features in your 2025 copier purchase.
Trend 5: Cloud and Workflow Automation Integration
As more businesses move to the cloud, copiers are doing the same. The best-selling copier models 2025 featureworkflow automation software and cloud integration that allows users to scan directly to cloud folders or email, convert files to searchable PDFs, and initiate automated routing workflows.
This helps reduce manual tasks, saves time, and ensures documents are safely stored and accessible from anywhere. For companies embracing hybrid or remote work models, this capability is no longer optional; it’s essential.
How to Choose the Right Copier in 2025
With so many features and trends to consider, here’s a simple checklist for businesses evaluating copier sales in 2025:
- Functionality: Do you need to print, copy, scan, and fax, or just basic functions?
- Volume: Choose a copier rated for your monthly print volume to avoid performance issues.
- Connectivity: Look for wireless, mobile, and cloud print compatibility.
- Security: Ensure the copier has built-in protections like encryption and user authentication.
- Support: Is service and maintenance included? Is remote support available?
- Cost: Consider upfront and long-term operating expenses, such as toner and energy use.
Copier Sales Outlook for 2025 and Beyond
The copier market is expected to keep evolving toward digital-first, eco-conscious, and subscription-based models. According to a recent forecast from Statista, the global copier and printer market is projected to reach $25.4 billion by the end of 2025, with the majority of growth coming from smart office solutions and cloud-enabled MFDs.
Businesses that stay ahead of these trends will save money and improve workflow efficiency, security, and sustainability.
Final Thoughts
As copier sales continue to reflect the needs of a tech-savvy and flexible workforce, it’s clear that buyers must consider more than just paper capacity or print speed. In 2025, choosing the right copier means understanding your company’s unique operational needs, digital infrastructure, and long-term goals.
Whether upgrading outdated equipment or setting up a new office, being informed about copier sales trends ensures you make a smart investment that keeps your business running smoothly.